Reusing Faux Event Flowers: Setup, Transport and Storage Between Events

Faux flowers earn their cost back when they are used again: the next wedding, the next corporate launch, the next rental. Whether that works depends on how the pieces are built, taken down, moved and stored. This guide covers each step, from setup to the shelf.

Quick Answer

Build big pieces on their own base or mesh so they go up and come down as one unit, fix them with ties and wire rather than glue, and protect anything they touch. After the event, inspect, dust and reshape every piece, pack heads up in boxes with room to breathe, store away from sun and heat, and photograph and label each piece so a reorder matches.

Build for a Fast Setup

On a tight setup window, the fastest pieces are the ones that arrive finished:

• Garlands and swags built on a mesh or chicken-wire cage can be lifted onto an arch and tied off in minutes.
• Pre-made sprays and corner pieces on their own base attach at two or three points.
• Aisle markers built on a clip or a short band go on each chair in seconds.
• Loose stems are the slowest: keep on-site arranging for centerpieces and small accents.

Most of our stems have a wire core inside a plastic coating, so they can be bent to shape and bent back again. That is what makes a piece reusable: you adjust it rather than rebuild it.

Fix Pieces Without Damage

• Arches and backdrops: tie through the base or the stems, never through petals. Cable ties and paddle wire hold well; put a strip of felt or ribbon under the tie where it touches painted or wooden frames.
• Stop sliding: tie at the top and at the bottom of each piece, so it cannot rotate around the frame.
• Chairs: use ribbon, a fabric band or a clip around the chair frame. Avoid pins through upholstery and tape on finished wood.
• Avoid glue on anything you want to reuse. Hot glue is permanent on most stems and leaves marks on frames.

Take Down and Refresh

Take pieces down in the reverse order they went up, and keep each piece whole. Before anything goes into a box:

• Check every piece for crushed heads, loose leaves and bent stems.
• Dust with a soft brush or a hair dryer on a cool setting. See our faux flower care guide for what to avoid.
• Reshape heads and leaves while you still remember how the piece should look. Our guide to reshaping artificial flowers works for post-event pieces too.
• Replace any damaged stems now, not on the morning of the next event.

Move Large Pieces Without Crushing Them

• Give every piece a box sized to it. A garland coiled into too small a box comes out flat.
• Heads up, weight down. Lay pieces on their base or back, never on their faces, and do not stack boxes on unsupported flowers.
• Pad with tissue, not plastic wrap pressed directly on petals, so heads keep their shape.
• Pillars and tall arrangements travel upright in their containers, wedged so they cannot tip.
• Label the box with the piece name and which way is up.

Store Between Events

• Closed boxes or lidded bins keep dust off; a loose bag over an upright centerpiece also works.
• Away from sunlight and heat. Sun fades colour over time, and heat can deform petals. A cool, dry room is best.
• Store flat pieces flat and upright pieces upright, with nothing resting on the flowers.
• Keep an inventory: a photo of each piece, its size and the product names or SKUs used. When a client wants the same look again, you can reorder the same stems.

Check Before the Next Event

• Colour transfer: rub a damp white cloth on a petal. If colour comes off, keep that piece away from linens and clothing.
• Venue rules: some venues require fire-retardant decor. Do not assume any artificial flower is fire-rated, including ours; ask the supplier for written test documentation before ordering.
• Colour match for top-ups: stems bought months apart can differ slightly. Hold a new stem next to the stored piece before you add it.

FAQ

Can artificial flowers be reused for multiple events?

Yes, if pieces are built on their own bases, fixed with ties rather than glue, and stored in boxes away from sun and heat. Inspect and reshape them after every event.

How do I store faux flower centerpieces between events?

Keep them upright in their containers, cover them against dust with a lid or loose bag, and store them in a cool, dry place out of sunlight with nothing resting on the flowers.

How do I transport a faux flower arch without crushing it?

Move it as a finished garland on its base, in a box sized to it, heads up, padded with tissue, with nothing stacked on top.

How do I attach artificial flowers to an arch so they don’t slide?

Tie through the base or stems at the top and the bottom of each piece, with a strip of felt or ribbon under the tie to protect the frame.

Do artificial flowers leave dye on table linens?

Some can. Test each piece by rubbing a petal with a damp white cloth before it goes near linens or clothing.